Secretariat

For small or start up associations it is often not cost effective to employ staff to run your organistion.

With significant experience in this area, StrategyCo provides a full scope secretariat and management services for associations and not for profit organistions.

Our services include your selection of the following:

1) Corporate Governance

a) Organisation set up and establishing, including Constitution and structure.

b) Nationalisation / mergers

c) Maintaining the Constitution, Rules and other governing documents.

d) Organising General Meetings and the AGM, including preparing agendas and minutes.

e) Creating and documenting policies and related documents.

f) Preparation of an Annual Review.

2) Strategic Planning

a) Facilitate strategic planning sessions with Executive / Board and drafting plan for approval.

3) Membership

a) Maintaining membership database.

b) Handling annual membership subscriptions and renewals.

c) Coordinating recruitment campaigns in conjunction with Board/Executive.

d) Developing and distributing membership packs.

e) Preparing and distributing e-newsletters and membership updates.

f) Developing membership packages to suit member needs.

g) Maintaining custody of the register of members.

4) Boards / Committees

a) Organising Board and Committee Meetings.

b) Preparing agendas, minutes and liaising with Board regarding action points.

c) Organising Board elections.

d) Ensuring Association is run according to its constitution or rules

5) Lobbying and PR

a) Developing a lobbying agenda.

b) Assisting draft and prepare submissions.

c) Undertaking member surveys to establish members’ positions on issues.

d) Liaising with relevant government departments and stakeholder as necessary.

e) Developing appropriate PR and communication strategies to facilitate lobbying outcomes.

6) Communication

a) Information dissemination to members and relevant stakeholders.

b) Developing newsletters, websites, brochures etc..

7) Website

a) Website development.

b) Updating and maintenance of website.

8) Office Facilities

a) Providing a dedicated telephone line and answering in the organisation name.

b) Making meeting room available at StrategyCo office for meetings in Melbourne cbd.

9) Financial

a) Providing bookkeeping service.

b) Preparation of monthly financial reports.

c) Preparing BAS.

d) Liaising with accountant for preparation of returns and auditing.